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⚙️Cohort settings: Control visibility, access, pricing, and more
⚙️Cohort settings: Control visibility, access, pricing, and more

Control who can see and access your Cohort and under what conditions.

Laurie Garcia avatar
Written by Laurie Garcia
Updated over a month ago

For administrators and editors

A Cohort is a group of learners taking a particular course Path together. When you create a Cohort for learners to join, you can adjust its settings. For example, maybe you'd like a private Cohort for a particular organization to work through together with just their team members. Or maybe you'd like a public cohort offered at a particular price.

Whether you have one Cohort or many, the Cohort Settings allow you to control the visibility of your Path, the registration window, access window, pricing, and more. Only Learning Space administrators, library editors, and course editors can access the Cohort Settings.

How to adjust Cohort Settings

  1. Open your Cohort and select the three dots (...) at the top of the course Path directly under the name of the Path. This will open a menu with additional options.

  2. Select "Configure Cohort" from the menu.

You'll see a couple of options. 

1. Cohort name

If you have multiple Cohorts, the Cohort name will help you distinguish which Cohort you are working in. Learners will see the Cohort name, so pick something that will make sense to everyone (Fall Semester 2025, Sales Team, Open Enrollment, etc.).

2. Who can join?

  • If you select Invite only, then you will need to invite learners and staff using a special invitation link. 

  • If you select Members, then only learners and staff who have been invited to join a Path or to sign up for the school using a special sign-up link will be able to see and join the cohort. 

  • If you select Public, then anyone who visits your school will be able to see and enroll in this cohort. Note: if you have not set a price on the cohort under Commerce settings, then anyone will be able to join for free. 

To learn more about inviting learners, see our Share feature.

3. Enable discussion

Use this to toggle all discussions on or off for just this cohort. Defaults to enabled.

4. Features

Use this area to describe the features and selling points of the Cohort. This text is displayed on the "About" page of the Path. See make a great course pitch to learn more. 

5. Availability

Restrict the enrollment and accessibility dates for this Cohort. By default, all Cohorts are evergreen and will not expire. You may optionally set up an access end date to expire access for all the learners at a specific time. When the close date is reached, learners and moderators will lose all access to the Path. 

A seat limit gates the number of learners that can enroll in the Path (but teachers, moderators, and observers will not count toward the seat limit).

6. Commerce

Set or edit the price of the Cohort. You can also manage whether this Cohort is included in a subscription plan if you have a plan in place. Learn more here.

7. Delete

This will delete the Cohort. Use with caution, as deleted Cohorts cannot be restored from the interface. If you delete the Cohort, any members in the Cohort will lose access and you will not be able to view their progress and grades later on. You will also lose any content that is not synced to the Source.

Add an "Access closes" date under Availability to close learner access to the Cohort without deleting it. Learn more here. 

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