For admins, editors, and teachers

The Media Manager can be used in conjunction with Blocks, our content builder, and with your custom account branding to easily manage and reuse your images, files, and video or audio media.


You can...

  • Upload multiple files at once (except video files)

  • Record audio files on the spot and upload instantly

  • Upload files and images easily from multiple locations

  • Edit images (crop, shape, rotate)

  • Save and reuse files again and again after uploading once

  • Delete files you no longer need

  • Curate the perfect images and search all files by tag

Upload from...

  • Your device

  • Dropbox

  • Google Drive

  • One Drive

  • Unsplash

  • Facebook 

  • Instagram

  • Link (URL) 

  • Take a photo or record audio on the spot

How to access the Media Manager

From any step using Blocks content, insert an image or media Block. Hover over the template and select the button to "Replace" or "Add" a new file or image. This pulls up the Media Manager.

Now admins and editors can access the Media Manager for all your account branding images as well. Access the Media Manager when updating your account logos, backgrounds, and Library banners, as well as your course covers, backgrounds, and author profiles.

Upload new images and files

With the Media Manager open, select the "Upload" button. Select a file or multiple files that you have on your device, or search the web or another app for a file.

You can upload...

  • Video files like .mp4 and .mov up to 1.5GB 

  • Audio files like .mp3 and .wav up to 100MB

  • Text files like .pdf and .docx up to 100MB

  • Images as .jpeg and .png up to 100MB

Before completing the upload, you can crop, shape, or rotate images.

After uploading, you can hover over any file and select the add icon (+) to add the image.

Edit, organize, and reuse images and files

Once uploaded, you can use your files again and again. Use the search bar and filters along the top of the Media Manager to help you find specific media that you uploaded in the past. Select the "Your uploads" filter to view only the files that you uploaded and filter out files from other staff members.

Edit saved files to make them more useful and to easily find them again. To edit a file, hover over it and select "Details." From here, you can...

  • Edit image files (crop, shape, rotate)

  • Edit the file name

  • Download the file

  • Copy the link to the file

  • Add alternative text (for screen readers)

  • Add captions or subtitles to videos you've uploaded

  • Delete the file from the Manager (this only removes the file from the Manager; it will not remove the file from your courses or account branding)

  • Add tags so you can easily search for the file in the future

💡Tip: After editing a file, you'll need to reinsert the file into your step to apply the changes. The file will only be updated on steps where the edited version has been reinserted.


To tag a file, hover over it and select "Details."

In the tag field, type your tag and hit Enter. You can enter multiple tags if you hit Enter after each entry. Once you have your files tagged, you can search by tag to find a relevant piece of media.

Search by tag:

Delete multiple files

To delete multiple files at once, select the files you wish to delete by checking the upper right corner. Then select "Delete # items" in the upper right corner. Or select "Clear" to cancel deletion.

We recommend consulting the minimum widths listed here when uploading an image in a given Block. Images that are too small or low-resolution may appear pixelated. 

  • All full width images: 2000px wide
    Title with image
    Text with image
    Full width image

  • All centered images: 1600px wide
    Centered image
    Gallery images
    Carousel images
    Image with annotations

  • Image with text: 800px wide

  • Flashcard with image: 800px wide

  • Two-column images: 800px wide

  • Three-column images: 600px wide

  • Quote with image: 160px wide

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